This is the second of six tasks described in this user manual for viewing or changing the following:

• Information about accounts, invoices and the tour window
• Operations details, including documentation, messaging and contacts

NOTE: The numbering is simply for reference - there is no particular order in which tasks need to be completed and, depending on the booking, they might not all be needed.

The full list is:

1. Accounts Summary
2. Tour Window (this task)
3. Documentation
4. FIT Queue Entries
5. Contacts
6. Change History

The Tour Window provides a number of views that summarise transactions over the entire booking. There are currently four views available, accessed from menu FITs > Operations and Accounts > Tour Window.

Tabs on the screen allow selection of a particular transaction view.

View Tour Window Information

1. Search for and retrieve a booking to work with. If this hasn't been done already, see Retrieve a Quote/Booking.
2. Select menu FITs > Operations and Accounts > Tour Window.

   1. Click the FITs hamburger menu to open it:

      

   2. Click the Operations and Accounts menu option to expand it:

      

   3. Click Tour Window to show a tabbed view of various summaries, AR and AP transactions, and vouchers:

      

3. The Summary Tab will open, the other tabs available are:
   1. Summary

      

      NOTE: Summary totals can be displayed with or without tax - simply click the relevant Tax radio button (Tax Inclusive or Tax Exclusive).

   2. AR Transactions (Accounts Receivable)

      

   3. AP Transactions (Accounts Payable)

      

   4. Vouchers

      

      NOTE: There are three options for choosing a currency in which to list Voucher transactions - simply click the relevant Currency radio button (Base, Booking or Service):

      • Base currency is the currency that final accounting is done in - normally the currency of the user company's country.

      • Booking currency is the currency that is in the Booking Header (Booking Details screen).

      • Service currency is cost currency of the service in the product database. When Service Currency is selected, the Total row does not display. This is because the service currencies may not be consistent, so a total would be irrelevant.

Booking Profit Summary

Booking Cost

The booking vouchered value. The amount expected to be paid to suppliers.

Plus Markup

The amount that has been added at either database and/or booking level to obtain the retail value. The mark-up amount expressed as a percentage of costs displays to the right of the screen label.

Retail

The sum of Booking Cost plus Mark-up equals Retail.

Less Commission

The amount of agents commission (if applicable) that the agent may be given. The commission amount displayed as a percentage of retail displays to the right of the screen label.

Agent Value

The sum of Booking Cost plus Mark-up less Commission. This is the amount expected to be collected from the agent.

Margin Percentage

Profit expressed as a percentage of revenue (Agent Value).

Current Profit Expectation

Booking Cost

The booking vouchered value. The amount expected to be paid to suppliers.

Voucher Under/Over

The sum of any underpayments or overpayments of vouchers. Voucher Unders/Overs will only occur when there is a discrepancy between the creditors invoice value and the voucher value and the voucher is closed when the invoice is processed.

Profit Value

Booking Revenue minus Booking Cost minus Voucher Under/Over.

Profit Percentage

Profit expressed as a percentage of costs (Booking Cost + Voucher Over/Under).

Margin Percentage

Profit expressed as a percentage of revenue (Booking Revenue).

Debtors Summary

Invoices

The sum of all debtors’ invoices raised against the booking.

Credits

The total of all debtors’ credit notes raised against the booking.

Current Revenue

The sum of Invoices less Credits.

Receipts

The total of all debtors’ cash receipts issued against any invoice raised in the booking.

Cash Due

The sum of Current Revenue less Receipts.

To Be Invoiced

The sum of Agent less Current Revenue.

Total Outstanding

The sum of Agent Value less Receipts.

Creditors Summary

Invoices

The total of creditors’ invoices for the booking.

Credits

The total of creditors’ credit notes for the booking.

Current Expenses

The sum of Invoices less Credits.

Cheques

The total of creditors’ cheques issued against creditor invoices entered for the booking.

Cash Owed

The sum of Current Expenses less Cheques.

Outstanding Vouchers

The following sum is performed on any vouchers which are not closed: Voucher value less Creditor Invoice(s) less Creditor Credit Note(s).

Total Outstanding

The sum of Outstanding Vouchers plus Cash Owed.

For more information about column headings refer to the Appendices - Tour Window Column Headings